Power BI cost calculator
Work out the total cost of a Power BI dashboard: the one-off build per scenario plus the monthly licences for everyone who views it — including the first-year total.
Build cost plus licences, in one sum.
A Power BI dashboard has two cost components: the one-off build (depending on the number of sources and the data model) and the monthly licences for everyone who views the dashboard. The example values: a dashboard on multiple sources with ten users.
Result
Scenario: multiple sources with data model. Licences: 10 × €12.10 (Power BI Pro, annual billing, excl. VAT). Maintenance is included indicatively; in a proposal we set this exactly.
How we calculate.
The build prices are our own ranges per scenario: a simple dashboard on one source costs an indicative €3,000–€8,000, multiple sources with a data model €8,000–€20,000, and enterprise/custom work €20,000 or more — the full reasoning is in What does a Power BI dashboard cost?
The licence price is the current Dutch price of Power BI Pro: €12.10 per user per month with annual billing, excluding VAT (Microsoft, 2026). For heavier needs there is Premium per user (€20.80 per user per month) and Fabric capacity; which one you need when is explained in Power BI licences explained. Maintenance is calculated here indicatively as 1.5% of the average build cost per month.
Good to know.
Where do the build prices come from?
They are our own ranges per scenario, based on how we build dashboards: €3,000–€8,000 for a single source, €8,000–€20,000 for multiple sources with a data model, and €20,000 or more for enterprise custom work. The explanation per scenario is in the article What does a Power BI dashboard cost?
Does every viewer really need a licence?
As a rule, yes: anyone who views or edits a dashboard in the Power BI service usually needs a Pro licence (€12.10 per user per month, annual billing, excl. VAT — Microsoft, 2026). With large numbers of viewers, capacity (Fabric/Premium) can work out cheaper; sometimes Power BI is already (partly) included in your Microsoft 365 subscription. Check that before you calculate.
What counts as maintenance?
Monitoring the data refresh, resolving connection issues when a source changes, and small adjustments to the dashboard. Without maintenance the dashboard keeps working — until a source changes. In a proposal we set the maintenance amount exactly rather than indicatively.
Is my data stored?
No. The calculator works entirely in your own browser; nothing is sent or stored.
Rather have us take a look with you?
A calculator gives direction; your situation determines the real answer. Book an intro call or start with the free Operations Scan.